How to Capitalize in Excel: A Step-by-Step Guide to Text Formatting

How to Capitalize in Excel

Ever wondered how to quickly change lowercase text to uppercase in Excel? It’s super simple! You just need to use Excel’s built-in functions to transform your text. By following a few straightforward steps, you can capitalize any text in your Excel spreadsheet without breaking a sweat. Whether you’re tidying up data or preparing a presentation, this guide will show you exactly how to do it.

Step-by-Step Tutorial on How to Capitalize in Excel

In this section, you’ll learn how to change any text in your Excel worksheet from lowercase to uppercase. By the end, you’ll have perfectly capitalized text ready for any purpose. Let’s get started!

Step 1: Open Your Excel Spreadsheet

First, open your Excel spreadsheet that contains the text you want to capitalize.

Make sure you have the relevant document open and ready. Locate the column or cells with the text that needs capitalization.

Step 2: Click on an Empty Cell

Click on an empty cell where you want the capitalized text to appear.

Choose a cell that’s adjacent to the text you want to capitalize. For instance, if your text is in column A, you might choose an empty cell in column B.

Step 3: Enter the Formula

Type =UPPER( followed by the cell reference (e.g., =UPPER(A1)).

This formula tells Excel to convert the text in cell A1 to uppercase. Make sure to press Enter after typing the formula.

Step 4: Drag the Formula Down

Click and drag the fill handle (a small square at the bottom-right corner of the cell) down to apply the formula to other cells.

This will copy the formula to adjacent cells, capitalizing the text in each corresponding cell in column A.

Step 5: Copy and Paste as Values

Select the cells with the formula, copy them, then right-click and choose "Paste Special" > "Values".

This step converts the formula results to static text, so you no longer have formulas in your cells—just the capitalized text.

Now that you’ve completed these steps, your selected text should be fully capitalized. You can now use this capitalized text for your data analysis, presentations, or any other purpose you need.

Tips for Capitalizing in Excel

  • Use the UPPER Function: The UPPER function is your best friend for converting text to uppercase in Excel.
  • Combine with Other Functions: You can combine UPPER with other functions like LEFT, RIGHT, and MID for more complex text manipulations.
  • Shortcuts Save Time: Learn keyboard shortcuts for copying and pasting to speed up the process.
  • Check your Data: Always double-check your capitalized text to ensure there are no errors.
  • Use Conditional Formatting: Use conditional formatting to highlight cells that need capitalization, making them easier to spot.

Frequently Asked Questions about How to Capitalize in Excel

How do I capitalize only the first letter of each word?

To capitalize the first letter of each word, use the =PROPER(A1) function. This function will capitalize the first letter of each word in the cell.

Can I apply the UPPER function to a range of cells at once?

Yes, you can. Enter the formula in one cell and drag the fill handle down to apply it to a range of cells.

What if my data is in a table format?

If your data is in a table, you can add a new column and use the UPPER function to capitalize the text in that column.

Is there a way to automate this process?

Yes, you can record a macro to automate the capitalization process. Macros save time by automating repetitive tasks.

Can I undo the capitalization?

If you haven’t pasted the values yet, you can undo the changes by pressing Ctrl + Z. If you’ve already pasted as values, you’ll need to re-enter the original text.


  1. Open your Excel spreadsheet.
  2. Click on an empty cell.
  3. Enter the formula =UPPER(A1).
  4. Drag the formula down.
  5. Copy and paste as values.


And there you have it! By following these simple steps, you now know how to capitalize text in Excel. This handy skill can make your data look more professional and easier to read. Plus, understanding how to use functions like UPPER opens the door to other powerful Excel tools that can simplify your work even further.

If you’re interested in diving deeper into Excel’s capabilities, there are countless online tutorials and courses available. And if you have any questions or run into any issues, the Excel community is always ready to help. So, go ahead and start capitalizing on your newfound Excel knowledge!